Roles and Responsibilities

Airport Authority Contract Owner

Airport Authority contract owners are responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Determine if a BRHEMP RFI needs to be submitted.
If a BRHEMP RFI is required, submit the form as early as possible in the planning phase of the project.
Follow instructions in the BRHEMP Conditional Report.
Engage the designated Airport Authority representative environmental consultant and an Airport Authority pre-qualified abatement contractor as necessary.
Review and provide the BRHEMP Conditional Report and any subsequent Hazardous Materials Assessments to all stakeholders.
Ensure that contractors are aware of BRHEMP expectations.

Contractors

Contractors working directly for the Airport Authority must be pre-qualified through the CSMP. They are responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Obtain a BRHEMP Conditional Report from the Airport Authority contract owner or the tenant.
Review and provide all BRHEMP-related reports to employees. Incorporate this information into the Contractor Safe Work Plan and Site-Specific Orientation.
Ensure that employees have signed off on the BRHEMP Conditional Report.
If a BRHEMP Conditional Report has not been issued, confirm that a BRHEMP RFI is not required for the project.
Retain third-party environmental consultant, as required.
Label identified hazardous materials (see Labelling System).
While working:
- Conduct risk assessments.
- Comply with ALARA principles (take measures to keep worker exposure as low as reasonably achievable).
- Follow Safe Work Procedures and Exposure Control Plans.

Designated Service Providers

A designated service provider is a contractor who has been identified by the Airport Authority as a service provider. The Airport Authority grants permission for designated service providers to submit BRHEMP RFIs as described above. They are responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Determine if a BRHEMP RFI needs to be submitted.
Obtain a BRHEMP Conditional Report.
If further sampling is required, provide the Airport Authority contract owner with a copy of the BRHEMP Conditional Report. (The contract owner will engage the designated Airport Authority representative environmental consultant.)
Review and provide all BRHEMP-related reports to employees. Incorporate this information into the Contractor Safe Work Plan and Site-Specific Orientation.
Ensure that employees have signed off on the BRHEMP Conditional Report.
While working:
- Conduct risk assessments.
- Comply with ALARA principles (take measures to keep worker exposure as low as reasonably achievable).
- Follow Safe Work Procedures and Exposure Control Plans.

BRHEMP Administrator

The BRHEMP administrator oversees the BRHEMP processes. The BRHEMP administrator is the primary liaison between stakeholders, Airport Authority representative environmental consultants, and Airport Authority Health & Safety. The BRHEMP administrator is responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Review submitted BRHEMP RFIs.
Determine if additional sampling is required based on the scope of work, location, and historical data.
- If additional sampling is not required, create a BRHEMP Conditional Report and send it to the RFI initiator.
- If additional sampling is required, assign an Airport Authority representative environmental consultant to the project on the BRHEMP Conditional Report.
Communicate all historical sampling results through the BRHEMP Conditional Report.
Maintain an inventory of records and documentation related to BRHMs, including:
- Sampling results
- Abatement records
- Incident reports
- Consultant reports
- BRHEMP RFIs and Conditional Reports
Maintain the BRHEMP and communicate any program changes.
Advise and consult on BRHEMP processes.

Airport Authority Representative Environmental Consultant

The Airport Authority has an approved list of environmental consultants who act as Airport Authority representatives to support the BRHEMP. The consultants’ responsibilities may include to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Review the scope of work for the project.
Conduct Hazardous Materials Assessments and waste sampling.
Submit sampling results to Airport Authority Health & Safety, the BRHEMP administrator, and the Airport Authority contract owner.
Review contractor Exposure Control Plans and Safe Work Procedures.
Provide project support as needed.
If abatement is required:
- If the project is going to tender, write a specification for abatement as part of the tender document.
- If the project is not going to tender, review the contractor’s Abatement Work Plan.
- Review the pre-qualified abatement contractor’s Safe Work Procedures as necessary.
- With the prime contractor (if applicable), communicate with the pre-qualified abatement contractor to review abatement requirements and answer any questions.
- Perform quality assurance / quality control (QAQC) on the abatement work.
- Notify stakeholders and provide corrective actions if conditions of abatement are unacceptable.
- Provide approval of containment setup for high-risk abatement activities.
- Inspect and provide approval of abatement prior to glue-out for high-risk abatement activities.
- Gather documentation of abatement activity and provide Weekly Summary Reports and Final Closure Documents when required.
- Conduct any additional sampling as necessary.
- Submit all documentation (including Weekly Summary Reports, Final Closure Documents when required) to Airport Authority Health & Safety, the BRHEMP administrator, and the Airport Authority contract owner.
- Submit waste manifests to Health & Safety when applicable.

Airport Authority Pre-Qualified Abatement Contractor

All abatement work on airport property must be done by an abatement contractor who has been pre-qualified for this work by the Airport Authority and is in good standing with the CSMP. If abatement is required, the abatement contractor is responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II
Comply with Airport Authority CSMP requirements.
Comply with WorkSafeBC Notice of Project (NOP) submission requirements.
If the project went to tender, review the specification for abatement written by the Airport Authority representative environmental consultant.
If the project did not go to tender, provide the Airport Authority representative environmental consultant with the Abatement Work Plan for review.
Provide the Airport Authority representative environmental consultant with Safe Work Procedures when required.
Conduct a daily hazard assessment.
Coordinate abatement activities with the Airport Authority representative environmental consultant and obtain approval from the consultant when necessary.
Provide the Airport Authority representative environmental consultant with all documentation as requested.
Dispose of hazardous waste at an approved facility. If requested, provide the Airport Authority representative environmental consultant with copy 2 (green) of the Ministry of Environment waste manifest (see Hazardous Waste). Otherwise, submit all waste manifests to Health & Safety.

Click here to go to the Pre-qualified Abatement Contractor list

Third-Party Environmental Consultant

When required, a third-party environmental consultant (different from the Airport Authority representative environmental consultant) must be retained. They are responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Complete the CSMP general safety orientation.
Conduct compliance monitoring and/or air clearance sampling for all high-risk abatement work and certain moderate-risk abatement work as determined by the Airport Authority representative environmental consultant.
Comply with WorkSafeBC Occupational Health and Safety Regulation.
Conduct inspections:
- At a minimum, daily inspections of containment
- Milestone inspections such as pre-contamination and post-abatement visual assessment
Submit reports to the Airport Authority representative environmental consultant:
- Monitoring reports as required
- Daily inspection reports
- Final inspection report indicating that materials have been removed

Contractor Safety

The BRHEMP is an element of the Contractor Safety Management Program, which the Contractor Safety representatives administer. Contractor Safety representatives audit and provide support to the program as needed.

Airport Authority Maintenance

Maintenance workers are responsible for ensuring the safe operation of facility assets. In their day-to-day activities, they may perform work that has the potential to expose them to BRHMs. Maintenance is responsible to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Complete the CSMP instructor-led orientation.
Report any change in condition of BRHMs in maintenance work areas to the BRHEMP administrator.
Airport Authority maintenance work:
- Ask the BRHEMP RFI questions.
- If the answer to any of the questions is YES, submit a BRHEMP RFI and follow the recommendations in the returned BRHEMP Conditional Report.
Airport Authority emergency work:
- Follow Airport Authority emergency procedures and contact the Operations Centre for further instruction.
- Secure the scene.
- If immediate access is required and there is no known or accessible information on BRHMs, assume that hazardous materials are present and take the necessary protective measures.
- If they do not feel that they have adequate training, equipment, or safe work procedures to deal with the situation, contact an Airport Authority pre-qualified contractor who does.
- Contact the BRHEMP administrator, or Contractor Safety (evenings and weekends), as needed.
- Notify the Airport Authority Manager of Health & Safety as soon as possible.
- If abatement is required, engage the Maintenance Manager.

Tenants

During the general safety orientation, tenants will be made aware of their responsibilities to:

Comply with the WorkSafeBC Occupational Health and Safety Regulation and the Canada Labour Code Part II.
Comply with Airport Authority requirements.
Review Tenant BRHMs Inventory Reports.
Integrate the Airport Authority’s general safety orientation into their orientation for young and new workers.
Communicate all known hazardous material information to their employees.
If they would like to complete an upgrade or renovation, submit a BRHEMP RFI and obtain a BRHEMP Conditional Report before beginning any construction or renovations in Airport Authority holdings.

Any tenant personally completing space upgrades must inform the property or leasing manager, complete the CSMP instructor-led orientation, and follow the BRHEMP RFI process.

Commercial Services Department

The Commercial Services Department (CMS) is responsible for notifying Airport Authority Health & Safety before a tenant vacates a space so that a Tenant BRHMs Inventory Report can be generated if one does not already exist. CMS is responsible for providing prospective new tenants with the Tenant BRHMs Inventory Report at the request for proposal stage.

If renovation of a space is required, the contract owner is responsible for following the BRHEMP process, including submitting a BRHEMP RFI before work begins.