Roles and Responsibilities

Roles for Contracted Work

The following lists provide an overview of roles that may be in place for contracted work with the Vancouver Airport Authority / L'Administration de l’aéroport de Vancouver. All roles should be added to the Contractor Safe Work Plan roles section. For more detail, see Mandatory CSMP Roles and Responsibilities.

Mandatory roles with safety responsibilities for all contracted work are:

• Airport Authority contract owner
• Airport Authority Health & Safety representative
• Airport Authority Contractor Safety personnel
• Contractor contract manager
• Contractor supervisor
• Contractor site safety representative

Additional roles that may be required to manage H&S for the contracted work are:

• Prime contractor contact
• Subcontractor contact
• Contractor Construction Safety Officer
• Contractor Safety Manager
• First Aid Attendant

Contractor Self-Management

All contractor personnel are responsible to:

• Conduct their own safety meetings, training, and tailboard meetings.
• Hold safety committee meetings and toolbox talks as required to ensure compliance with Occupational Health and Safety Regulation (OHSR) and to effectively manage health and safety aspects of the project.
• Maintain and post copies of meeting minutes at the worksite. Make them available upon request by the Airport Authority or other concerned parties.
• Take prompt corrective actions in response to any recorded safety issues.

Contractors are responsible to ensure that their employees and subcontractors are appropriately trained, competent, and able to comply with relevant legal and CSMP requirements. For work to be conducted in a safe and competent manner, contractors are to comply with the following non-exhaustive list of responsibilities:

• Comply with all requirements of the relevant federal and provincial OHSR, including procedures for accident investigations, inspections, and emergency procedures.
• Properly identify, assess, and control all general and specific hazards.
• Have training programs tailored to the specific work and delivered by qualified persons on a timely basis.
• Inform all appropriate personnel of relevant project safety information in the CSMP.
• Maintain adequate documentation of training and assessments and continually monitor the overall process.
• Maintain records of the Contractor Safe Work Plan, orientations, meetings, incident records, inspections, and other key CSMP documents, and make them available for Airport Authority representatives to review.

Mandatory CSMP Roles and Responsibilities

Effective safety management of contracted work requires responsibility and participation through all levels of the organization. All contractors must ensure that their roles and responsibilities are defined in their OH&S programs, and that these responsibilities are met throughout the course of all work. Without limiting the specific responsibilities in each contractor’s OH&S program, the following general requirements apply to all contracted work done on behalf of the Airport Authority.

Airport Authority Contract OwnerMandatory

The Airport Authority contract owner is the individual responsible for planning the work, including to:

• Incorporate health and safety (H&S) expectations into the planning of work
• Hire a contractor to complete the work safely
• Contribute to the oversight of the safe completion of the work
• Evaluate the performance of the contracted work in regards to the H&S expectations

Responsibilities include the following:

• Apply the expectations of the CSMP Vision Statement and overall CSMP H&S expectations to the contracted work.
• Start the Contractor Safe Work Plan as soon as the intent to begin contracted work has been formally approved by the appropriate Airport Authority signing authority.
• Plan CSMP key aspects as set out in the Contractor Safe Work Plan, such as:
  • Identifying stakeholders and key partnerships
  • Communicating key project details and information
  • Managing H&S risk through hazard identification, assessment, and control
  • Responding to H&S performance
  • Conducting a final review of CSMP H&S performance expectations for the contracted work
• Complete and submit the Contractor Safe Work Plan (CSWP) with all current, relevant, and available information to the selected contractor.
• Address the H&S performance of the contracted work for compliance with CSMP expectations.
• Review contracted work when completed to report on compliance with CSMP expectations.

Airport Authority Contractor Safety PersonnelMandatory

Airport Authority Contractor Safety personnel have the authority to inspect sites at any time and take any action necessary to maintain all contractor worksites at the airport in a safe, clean, and orderly fashion.

Contractor Safety personnel are the primary liaison between the Airport Authority, external stakeholders, and contractors. All projects must be communicated to the Contractor Safety team before work begins.

Duties of Contractor Safety personnel include the following:

• Support compliance with CSMP requirements.
• Review the scope of work and the hazard assessment and identification.
• Audit contractor work to ensure that it meets CSMP expectations.
• Compile reports and maintain relevant data.
• Attend site meetings and orientations (where appropriate).
• Manage the monthly contractor safety roundtable.
• Inspect sites to verify that conditions are acceptable.

Airport Authority Contractor Safety Representative
Email: [email protected]
Phone: 604-276-7797

Contractor Contract ManagerMandatory

The contractor contract manager assumes overall responsibility for the safety of the contracted work to be done, and is required to exercise the same proactive leadership in safety that is exercised in other responsibilities.

Contractors may stop work on their site if subcontractors fail to comply with site safety requirements. They must immediately notify the Airport Authority Contractor Safety representative of any work stoppages. The Contractor Safety team will assist in resolving the safety issue.

Responsibilities include the following:

• Ensure that contracted work meets the expectations of the CSMP Vision Statement, and overall CSMP H&S expectations.
• Add to the Contractor Safe Work Plan as soon as it is received from the Airport Authority contract owner.
• Plan (together with the Airport Authority contract owner) key aspects as set out in the Contractor Safe Work Plan, such as:
  • Identifying stakeholders and key partnerships
  • Managing stakeholder expectations
  • Managing H&S risk through hazard identification, assessment, and control
  • Managing H&S performance
• Complete and submit all relevant CSMP documentation for the contracted work.
• Complete and submit the Contractor Safe Work Plan with all current, relevant, and available information to the Airport Authority contract owner and Contractor Safety team.
• Implement appropriate means to monitor the contracted work for compliance with CSMP expectations.
• Implement appropriate means to address performance of the contracted work for compliance with CSMP expectations.
• Review contracted work once it is completed to report on compliance with CSMP expectations.
• Ensure that all aspects of the company OH&S program and CSMP are implemented and maintained throughout the course of the project.
• Ensure that all workers:
  • Complete safety orientations
  • Coordinate activities through Airport Authority contract owners
  • Monitor work areas
  • Conduct incident investigations when needed
  • Report incidents to the appropriate parties
  • Are trained and competent
  • Have access to appropriate personal protective equipment
• Ensure coordination of contracted work activities through Airport Authority Contractor Safety personnel.
• Forward any identified deficiencies, omissions, or corrections of the company OH&S program to the appropriate party for correction and updating, and properly disseminate all changes to company OH&S programs to all concerned parties.
• Implement any inspections and actions deemed necessary to comply with relevant rules and regulations. Hold meetings, orientations, and safety talks as required to promote safety consciousness among contracted work personnel.
• Ensure that work is being done safely in compliance with the safety rules and regulations of governmental regulatory agencies and with the company OH&S program. If any deficiencies in safety matters are found, inform contractor supervisors to take immediate corrective actions.
• Ensure that subcontractors are aware of and in compliance with the company OH&S program, the CSMP, and the prime contractor’s site-specific safety program and requirements.
• Visibly promote safety on the worksite through actions, example, and attitude.

Contractor SupervisorMandatory

The contractor supervisor assumes overall responsibility for day-to-day on-site safety for all workers and visitors, and reports directly to the Airport Authority contract owner. The contractor supervisor is required to exercise the same proactive leadership in safety that is exercised in other responsibilities.

Responsibilities include the following:

• Understand and meet CSMP expectations identified by the Airport Authority contract owner and the contractor contract manager.
• Be knowledgeable in site-specific safety requirements, company and owner safety programs, applicable legislation, and good industry practices.
• Ensure that the safety program, including the daily hazard assessment and inspection program, is being followed. The contractor supervisor may appoint qualified personnel to assist with these duties.
• Ensure that subcontractors are in compliance with site-specific safety requirements, and where required, initiate any work suspensions or discipline necessary to correct non-compliance.
• Ensure that all changes to company OH&S programs, the CSMP, and applicable legislation are implemented, and that all relevant information is communicated to site personnel.
• Promptly correct any identified safety issues. Along with site supervisors and the Contractor Safety representative, monitor the site for compliance with site-specific requirements, applicable legislation, and good industry practices.
• Ensure that incident/accident investigations are initiated immediately upon notification. Assume overall control of the scene and ensure that:
  • All reports, inspections, and statistics are maintained and copies are forwarded to the appropriate parties
  • All equipment, processes, and work activities are in compliance with applicable safety requirements, and that supporting documentation from consultants, subcontractors, inspections, and regulatory agencies are on site prior to use or implementation
  • Safety is visibly promoted on the worksite through actions, example, and attitude

Contractor Site Safety RepresentativeMandatory

The contractor site safety representative must be suitably experienced, trained, and competent to manage H&S-related expectations for the nature, risk, and complexity of the contracted work to be completed for the Airport Authority.

The representative reports to the contractor supervisor to ensure that provisions are in place to provide workers with a safe and healthy environment, and to promote safety awareness among workers at every opportunity.

Responsibilities include the following:

• Ensure that all workers on site have undergone the Airport Authority safety orientation and the contractor’s site-specific orientation programs.
• Coordinate contracted work activities through the Airport Authority Contractor Safety team in the safest manner possible based on the work schedules and activities.
• Ensure that an appropriate hazard assessment is conducted by employees before all contracted work activities start.
• Ensure that the established safe work practices for each contracted work activity are adequate with consideration to the findings of the hazard analysis and subsequent risk assessment for the site.
• Monitor work areas to ensure that all operations are conducted safely, and that the site risk assessment protocols are being followed and recommendations implemented.
• Monitor and maintain appropriate controls where activities pose a hazard to people, the contracted worksite, or Airport Authority operations.
• Take immediate corrective action to rectify any existing hazards.
• Implement appropriate preventive actions to prevent potential hazards from occurring.
• Conduct required accident/incident investigations.
• Ensure compliance with the required safety meetings for employees.
• Report serious accidents and incidents to the Airport Authority Contractor Safety team.
• Ensure proper training, including training on hazard assessment.
• Ensure that personal protective equipment is available and appropriate.
• Support safety activities.
• Provide instruction to workers on safe work practices.
• Ensure that workers are qualified to perform activities related to contract work.
• Visibly promote safety on the worksite through actions, example, and attitude.

Contractor WorkersMandatory

All workers are responsible for observing and becoming knowledgeable about all safety precautions applicable to their work areas and assignments.

All workers must:

• Inform the immediate supervisor if they have not received the Airport Authority safety orientation and the contractor’s site-specific orientation programs.
• Report for duties in an acceptable condition and attire to perform the duties.
• Properly use all personal protective equipment.
• Be familiar with all relevant safe work procedures.
• Comply with regulations and rules and follow safe work practices.
• Conduct an adequate hazard assessment before performing any contracted work activity.
• Report unsafe acts or conditions immediately to their supervisor.
• Report any work-related injury or illness immediately to their supervisor.
• Make safety suggestions and participate in hazard identification and assessments.
• Contribute to maintaining a clean and orderly site.
• Visibly promote safety on the worksite through actions, example, and attitude.

Additional CSMP Roles and Responsibilities

In addition to the mandatory roles and responsibilities listed above, the Airport Authority contract owner or the prime contractor may require additional roles and responsibilities. Each role is described in brief below.

Owner
The owner of a facility or organization. On a worksite, the owner is ultimately responsible for health and safety. In many cases, the owner is also in the role of employer. Individuals who are both the owner of the workplace and the employer must meet the responsibilities for both roles.

Prime contractor
The organization or individual contractually hired by the Airport Authority contract owner to manage the contracted work and any subcontractors required to complete the contracted work. Only the contractor hired by the Airport Authority contract owner will be referred to as the prime contractor for the purpose of the CSMP.

Subcontractor
Any organization or individual who is hired by a contractor to perform agreed work or services. The subcontractor is responsible for ensuring compliance with the requirements of the CSMP, and where contracted to a prime contractor, their subcontractor management program.

Contractor Construction Safety Officer (CSO)
Any worker employed directly by the contractor with the designation of CSO from the Applied Science Technologists and Technicians of BC organization. The CSO will work with the contractor’s workers and subcontractor workers to ensure that CSMP expectations are being met in the field.

Contractor H&S Manager
A worker with a combination of adequate education, training, and experience to provide competent guidance and support to a contractor on regulatory and H&S best practice requirements. The H&S Manager will assist in interpreting and managing CSMP expectations.

For provincially regulated owners, employers, and employees, additional descriptions are provided by WorkSafeBC.

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