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Reporting Incidents

The reporting requirements for different types of incidents are described below. The Airport Authority (Contractor Safety), WorkSafeBC (provincial), and the Canada Labour Code (federal) all have specific reporting requirements.

Airport Authority Reporting Requirements

These requirements apply to all contractors working at airport premises. In addition to these requirements, the Airport Authority also expects full compliance with all other applicable legislation.

Dangerous occurrences must be reported as soon as possible to Airport Authority Health and Safety, and no later than 24 hours after occurrence. A dangerous occurrence is an unplanned incident that has the potential to cause injury. The following are examples of dangerous occurrences:

  • Fire damage
  • Utility strike
  • Impact to operations
  • Interaction with public
  • Medical emergency and treatment
  • Lost-time injuries
  • Disturbance of hazardous materials
  • Property damage

Flash Reports

All accidents will be investigated and documented in a timely manner. Immediate flash reports must be sent within 24 hours outlining objective facts of what happened as soon as they are known. A flash report must contain the following information:

  • Project or contracted work
  • Prime contractor
  • Contractor involved
  • Date of incident
  • Location of incident
  • Brief summary of incident
  • Any corrective actions that were immediately applied
  • When a follow-up incident report will be available

Incident Reports

In addition to flash reports, incident reports must also be submitted for any dangerous occurrences. They should be sent as soon as all relevant data has been gathered, but no later than one week after the incident occurred.

An incident report should summarize the up-to-date information from the flash report and also provide the following information:

  • Outcome of the injury, damage, or loss
  • Effectiveness of corrective actions taken at the time
  • Any causes that have been identified
  • Any preventive actions in place to prevent recurrence of a similar incident

Depending on severity of the incident, a full incident investigation may be required (DNV, Taproot, etc.).

Contractor H&S Stats Report

The Contractor Monthly H&S Stats Report must be submitted to Airport Authority Contractor Safety at the end of the month, or at the end of the contracted work if it lasts less than one month. The following items must be reported:

  • Injuries
  • Damage
  • Near-misses
  • Man hours
Contractor Stats Report 85 KB 2 pages
YVR Contractor Health and Safety Statistics Template

Safety Policies

The Airport Authority promotes reporting via the  Safety, Security and Environment Policy and Non-Punitive Reporting Policy. Contractors are encouraged to hold similar policies.

 YVR Safety, Security and Environment Policy  285 KB

WorkSafeBC Reporting Requirements

These requirements apply to companies under provincial legislation.

Employers are responsible for immediately notifying WorkSafeBC when certain workplace incidents occur. This is different from an employer’s duty to report injuries related to claims.

WorkSafeBC must be notified of the following incidents:

  • Worker is seriously injured or killed on the job
  • Major structural failure or collapse of a building, bridge, tower, crane, hoist, temporary construction support system, or excavation
  • Major release of a hazardous substance
  • Diving incident as defined by OHS Regulation 24.34
  • Dangerous incident involving a fire or explosion that had potential for causing serious injury to a worker
  • Blasting incident that results in personal injury or injuries

When any of these incidents happen in the workplace, employers are also required to investigate the incident and submit an investigation report to WorkSafeBC.

Prevention Line Information

Lower Mainland: 604.276.3100
Toll-free in Canada: 1.888.621.7233 (1.888.621.SAFE)
After-hours health and safety emergencies: 1.866.922.4357

For more information on these requirements, see:

Canadian Labour Code Part II (CLC) Reporting Requirements

These requirements apply to companies under federal legislation.

Employers must report serious injuries to the Labour Program within 24 hours. For all temporary and permanent disabling injuries, employers must also submit written investigation reports to the Labour Program within 14 days of the occurrence.

For more information on this requirement, see Canada Workplace Safety.

For questions related to this content, please contact YVR Contractor Safety by email at [email protected] or by phone at 604-276-7797.

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